Your business runs on manual work that AI should be doing.
Red Phoenix AI builds AI-powered systems for agencies and small businesses. We start with an honest assessment of where automation actually makes sense. Then we build it.
18+ years enterprise program delivery · 2,500+ hours building AI systems · Currently leading Fortune 500 AI POC · Built on the same systems we sell
Most AI projects fail before they start.
Wrong starting point
Businesses buy tools before they know what problem they're solving.
Generic builds
Templates and Zapier recipes that break the moment your workflow changes.
No one to own it
The freelancer disappears. The automation breaks. Someone manual-processes it again.
We fix all three. Starting with an honest audit of where you actually are.
What We Build
Everything starts with an Audit. Every Audit produces a roadmap. Every roadmap item is a scoped service.
Entry Point — Start Here
AI Opportunity Audit
From $500 · 5 days
Most businesses exploring AI don't have an AI problem. They have a clarity problem: too many options, no clear starting point, and a graveyard of tools that didn't stick.
Lead Intake & Follow-Up Automation
Your lead pipeline has a response-time problem.
$750–$3,000
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Lead Intake & Follow-Up Automation
Your lead pipeline has a response-time problem.
$750–$3,000
We build to your actual stack, whether that's GoHighLevel, HubSpot, Airtable, or a combination. No vendor lock-in to our preferred tools. Every build includes AI qualification and routing logic, automated follow-up, CRM logging, and a Loom walkthrough with written usage documentation.
Internal Workflow Automation
Most businesses have ten or more manual workflows eating hours they can't get back.
$1,200–$4,000
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Internal Workflow Automation
Most businesses have ten or more manual workflows eating hours they can't get back.
$1,200–$4,000
We map your highest-cost manual workflows and build automations that eliminate the repetitive steps, keeping humans in the loop where judgment matters. Stack-agnostic. Built to integrate with what you already use.
AI Agent Build
An AI that works inside your business: not a chatbot, a functional system.
$2,500–$6,000
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AI Agent Build
An AI that works inside your business: not a chatbot, a functional system.
$2,500–$6,000
We build purpose-specific AI agents, not general-purpose chatbots. Every agent is scoped to a defined job: lead qualification, internal Q&A, document processing, or customer support. Scope before build, every time.
AI Readiness Stack Setup
AI only works if your data, tools, and workflows are ready for it.
$2,000–$5,000
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AI Readiness Stack Setup
AI only works if your data, tools, and workflows are ready for it.
$2,000–$5,000
Most businesses aren't AI-ready, and most vendors won't tell you that until after you've paid. This engagement gets your stack ready: clean data pipelines, connected tools, the right cloud infrastructure, and a documented architecture your AI investments can actually run on.
Recurring
AI System Maintenance & Growth Retainer
Automation breaks when APIs change, when your workflow evolves, or when a trigger stops firing. A retainer keeps everything running and adds capacity as your needs grow.
$500–$1,500/month
How We Work
01
Audit
We assess your workflows honestly. If automation isn't the right move yet, we'll tell you.
02
Roadmap
You get a prioritized action plan with specific tools, build estimates, and sequence.
03
Build
We build to your stack, your budget, and your actual workflow. Documented for your team.
04
Own It
You own everything we build. No vendor lock-in to us. No maintenance dependency.
Audit
We assess your workflows honestly. If automation isn't the right move yet, we'll tell you.
Roadmap
You get a prioritized action plan with specific tools, build estimates, and sequence.
Build
We build to your stack, your budget, and your actual workflow. Documented for your team.
Own It
You own everything we build. No vendor lock-in to us. No maintenance dependency.
We run our own business on the same systems we build for you. That's not a tagline: ask us to show you.
Talk to Our AIBuilt by someone who's done this at every scale.
Paul Dunphy has spent 18+ years running complex technical programs for organizations including Hilton Worldwide and American Airlines, and is currently leading an enterprise agentic AI proof-of-concept for a Fortune 500 client using MuleSoft Agent Fabric.
In parallel, he's spent 2,500+ hours since 2022 building AI systems from scratch: RAG pipelines, self-hosted automation infrastructure, and AI-powered systems for small businesses and nonprofits.
Red Phoenix AI exists because most AI consultants either advise without building, or build without thinking. We do both, and we show our work.
Not sure where to start? Talk to our AI.
Answer a few questions and we'll tell you honestly whether AI automation makes sense for your business right now, and what the right starting point is.
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